Price Free
Category Other Admin, Secretarial & PA Jobs
Published date 04/11/2016
Views 312
Country United Kingdom

Business Administrator Apprenticeship - Closing date Friday 15th July at 5pm


Salary: £6.70 per hour

Terms: Candidates must be 16 – 25 yrs old. Part-Time Fixed Term Contract 24 months (21hrs/week: Mon-Fri)

The Company

Titanic Creative Management provides creative management and continued professional development courses for makeup artists, hair stylists and costumiers working in the creative industries in Northern Ireland, specifically in TV, film and stage. In addition, we offer diverse and unique opportunities to our ever expanding membership, responding to the needs of make-up artists and hair stylists working in the creative industries.

Titanic Creative is also home to sister company Titanic FX Store, an online e-commerce site providing specialist materials for prosthetic make up and props making. As well as Titanic Prosthetics, our own range of prosthetic gelatin available in customised shades retailing to various outlets in London and LA.

The Apprenticeship

Apprenticeships combine practical training in a job with study. While working as an apprentice you can gain a set of work-based qualifications which are mapped to specific occupations for example Live Events or Business Administration. Through this job you will, over two years, work towards a Level 3 Apprenticeship which is valued by employers across the UK.

• The apprentice must not have achieved an educational qualification level higher than A Levels. Individuals with qualifications at level 4 and above and graduates are excluded from this programme. However, in some circumstances, the Department for Employment and Learning will fund an apprentice if their previous qualification is from an unrelated sector.

• The apprentice must be unemployed on a zero-hours contract when applying for this role at Titanic Creative Management

Purpose of job

To provide administrative and financial support for all aspects of the business.

Key tasks and responsibilities:


1. To provide a telephonist/receptionist function in the TCM office, ensuring an accurate, efficient and polite service to all users.

2. To maintain diary system using shared electronic diary on Microsoft Outlook

3. To service meetings for colleagues by source hospitality as and when required.

4. To open, record and distribute all incoming post.

5. To prepare and post all outgoing mail and online orders from e-commerce site.


1. To provide secretarial and administrative support to the TCM staff.

2. To attend and service staff meetings and take minutes and distribute after meetings along with any other relevant materials

3. Establishing and maintaining computerised databases of the organisation’s contacts, service providers and other relevant information as required.

4. Organising travel and accommodation for the organisation’s staff and visitors.

5. Establishing and maintaining filing systems

6. General administration/clerical support including photocopying, mail-outs, stationery and equipment supplies and filing.

7. Maintaining the overall standard of the office space including liaising with cleaning services and keeping an equipment inventory of all capital, fixture and fittings.

8. To assist with Health and Safety checks of the building.

9. Assisting with customer service, including responding to information requests from members of the public and assisting with the co-ordination of events

10. To maintain office equipment and liaise with suppliers regarding maintenance and supplies.

11. To source, compare and order supplies and materials for use in the TCM courses and online store.

12. To maintain the administrative duties in relation to course bookings, events and memberships.


1. To assist the Director with the inputting of supplier invoices and to produce sales invoices on financial systems (Training will be provided)

2. To run the Purchase Order system

3. To administer the organisation’s petty cash system

4. To obtain quotes for goods and services

5. To scrutinise and check invoices for accuracy, check goods and services have been received

6. To monitor and maintain staff mileage records using Microsoft exce


We are looking for a highly motivated and friendly person with a "can-do" attitude with plenty of common sense, who relishes the challenge of a busy role in a professional office environment.

• have excellent attention to detail.

• can work accurately and meet deadlines.

• are an enthusiastic and effective team player.

• have a logical and organised approach to work and can prioritise.

• strong IT and administration skills.

• confident telephone manner.

• have excellent oral and written communication skills

• can multi-task with a flexible approach.

• are keen to develop additional skills to support development of your career.

• are a reliable, confident self starter have the qualities required for a client-facing role in a highly professional business.

Essential Criteria:

1. GCSE Maths and English - Grade C or above.

2. A good knowledge and understanding of Microsoft Office Packages.

3. Excellent customer service.

4. Able to establish and maintain effective working relationships with colleagues.

5. Excellent written and oral communication skills.

6. IT literate: Familiar with using word processing and web applications including email.

7. Attention to detail and willingness to learn.

Please complete the JOB APPLICATION FORM provided on our website

Closing date for applications: Friday 15th July 2016 at 5pm.

Applications not received by the closing time will be rejected.

Name: Nuala


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